How to Use Workplace Analytics for Better Workplace Experience

One of the biggest mistakes workplace leaders can make is to take action based on gut feeling alone. After all, the world runs on data.

You can’t make the workplace better for everyone without first examining what your office space is being used for, by whom, and when.

But before strategic planning can begin, you need to transform your raw data into something more useful. Analytics for the workplace provide detailed insights into your space utilization, the context of its use, and the gaps between your existing real estate and the needs of your organization.

In recent years, two trends have simultaneously reshaped public opinion on the workplace.

First, there’s a growing consensus that workplace experience plays a primary role in the success of a company and the happiness of employees. Secondly, widespread digital adoption has completely transformed the experiences people have both inside of the office and in their everyday lives.

It’s time to optimize your office space for the modern day. As your company heads into the new year, consider how your organization can leverage data analytics for the workplace.

Keep reading to learn how software that delivers analytics for the workplace can be used to improve your office and empower your employees.

Data analytics for workplace optimization

Analytics for the workplace can benefit your organization in many ways. They reveal a lot about how well your existing space aligns with the goals of your company. Because of this, you can leverage data analytics for the workplace to boost the way you do business by improving the employee experience and productivity, and find new ways to take advantage of the real estate you already have.

Benefits of using analytics for the workplace

With the right space management and workplace analytics software to show you exactly what you need to know about your workplace, intelligent decision-making takes less time. Being able to quickly glance over important analytics for the workplace at a high-level means it’s easier to notice patterns of use, identify changes in utilization rates, and spot overall trends.

From there, you can further dig into the most essential details and dive into the specifics to help paint a fuller picture of space utilization in your office. That information can be applied to form more effective strategies, based on important analytics from the workplace that are being monitored.

How can you use analytics for the workplace from your room booking software? This guide shows the benefits to your bottom line.

This space management and workplace analytics software lays out everything you need to know about how your workplace is being used so that you know ways to improve and how to properly use what you already have.

Important analytics for the workplace

Teem consolidates your space booking data into a single platform, giving you clear and well-organized information about your desk and room booking and space utilization.

With that type of information at hand, you will be well on your way to crafting a solid plan for improving your meeting space.

Understand conference room needs

What can you leverage analytics for the workplace for? Here are a few of the most common pieces of information leaders use to improve their meeting rooms:

• How are your meeting rooms being used?
• Which conference rooms are the most popular?
• Which meeting rooms are reserved most often? By whom?
• Which rooms are not being utilized as they were intended?

And those are just a few of the insights you can get from your data.

There are many additional ways to leverage analytics from the workplace. With a solution like Teem’s, you can get creative and tailor a strategy based on your organization’s unique needs and specific goals.

Using Teem, workplace leaders are able to gain valuable insights into their meeting rooms to improve both the employee experience and space utilization:

• By tracking cancellations, they can reallocate employee time and meeting space
• Automatically identifying and eliminating Ghost and Zombie Meetings® to free up extra space
• Discovering which rooms have the lowest recapture rates so they can find out why and avoid empty meeting rooms and wasted space
• Learning more information about meeting participants and scheduling tendencies

Insights into flexible seating needs

In a workplace that has a flexible seating system, desks are shared rather than assigned. Without designated seats, some worry that the employee experience will suffer. But it doesn’t have to be this way.

Here’s a few ways you can leverage analytics from the workplace from Teem’s desk booking software to keep employees engaged and happy when you implement flexible seating:

• Which desks are underutilized?
• Which workspaces are being used most often?
• Are there specific areas of the workplace where desks are being reserved more frequently than others?
• How many desk bookings are being used? Are there a lot of no-shows?
• Are there an adequate number of desks based on demand for space?

Analytics from the workplace can help leaders modernize their seating strategy without sacrificing a great workplace experience.

Answering your most important questions with analytics for the workplace

Maximize existing real estate

If you were able to get analytics from the workplace that showed you which type of meeting rooms were being booked most often, you may find that your large conference rooms are hardly ever booked.

Do you need more meeting rooms? Maybe. But perhaps there’s a better solution.

Continuing with this example, let’s say that when you compared the most commonly booked rooms in your workplace with the rooms that were booked least often, you noticed something interesting. Your 4 large conference rooms were only being used for large meetings once a month. Every other time they were booked was because the smaller meeting rooms were taken and the large rooms were all that was available.

In this scenario, you could repurpose some of your large rooms to better accommodate the needs of your organization. Rather than move to a larger office or expand your space to add more conference rooms, you could break the unused rooms into a few smaller spaces.

Based on solid analytics from the workplace, you just used the space that you already had to solve two big problems: underutilized space and lack of small meeting space. That is what I like to call a win-win.

Enhance the hybrid experience

In today’s landscape, being in the corporate office is no longer a primary requirement for the majority of employees.

The pandemic has caused a major shift in people’s priorities and emphasized the need for establishing stronger boundaries between professional and personal responsibilities. With more flexibility, many employees find it easier to maintain a better work-life balance.

Thanks to all of these changes, there’s also been an evolution in what people value about the corporate office.

In response, forward-thinking leaders have either already implemented a hybrid or flexible work model, or are seriously considering doing so in the near future. New ways of working have emerged as one of the primary outcomes of the pandemic.

But when remote and flexible work arrangements are available, it becomes absolutely vital that employees can make the most out of their time when they do choose to work in the office.

That requires workplace leaders to make sure that employees have access to the right type of spaces when they need them. With analytics from the workplace, you can ensure the types of spaces in your office match up with employees’ day-to-day needs and expectations.

Manage contractors, flex workers, and other visitors

Using Teem’s workplace software to get analytics from the workplace is also helpful for getting a better idea about your visitor management needs. Teem’s visitor management software was designed to show you stats for who is visiting your lobby and why.

When leaders are able to get that additional context about their guests, it can be incredibly helpful when it comes to making important decisions on how to manage the front lobby and even for determining when to review and revise their visitor policies and procedures.

Make using the workplace a breeze

There are so many great benefits from using Teem’s workplace software to get analytics from the workplace. Our software also improves the workplace experience by offering your employees a great, real-time scheduling solution to reserve conference rooms and book desks.

From the convenience of their own mobile device, your workforce can use our employee experience app to search for the ideal space to work — whether they’re looking forward to being in the office to collaborate with their colleagues in person or they just want to find a quiet place to focus for the day.

What else can our workspace solutions help you achieve? We offer free trials so you can decide if Teem is the right solution for your organization. It’s the best way to see our software in action and experience the power of great workplace tech firsthand.

Ready to get started? Try us out!