December 1st, 2014

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In a previous blog post, Conference Room Turf Wars - It’s Time For A Change, we discussed a few reasons why turf wars exist within a company and the types of awkward situations they create. These situations have a negative effect on company culture.

Company or organizational culture is defined as “the values and behaviors that contribute to the unique social and psychological environment of an organization.”

We’re all for ping pong tournaments, pizza parties, and office go-kart outings as ways to cultivate a positive and “unique social and psychological environment.”

But company culture is more than just adding a bit of fun to the workplace. The truth is, culture is most significantly impacted by routine, day-in and day-out events. Ironically, it is these crucial daily interactions and events that often get overlooked in a company’s effort to mold and maintain a culture.

Punctuality Pays

Starting meetings on time is an unwritten rule/expectation that most companies have. If you book a meeting in a conference room at 2:00 p.m., the general understanding is that the meeting will start at 2:00. However, if a company is not careful, acceptance of tardiness can develop over time. Soon late starts are simply “the way things go around here” and have negatively impacted the company’s culture.

This small shift results in a domino effect of mismanaged meeting schedules, a general sense of inconsequential actions, and a disconnect between expectation and reality.

To counter late start meetings, EventBoard implemented the check-in feature. A company can remotely enable the check-in feature across room displays, which will automatically cancel a meeting in the system if an on-screen check-in doesn’t take place within a set amount of time – say, 5 minutes – of the meeting’s scheduled start time.

With conference rooms being a valuable commodity in many workplaces, losing a room due to cancellation is a consequence most employees aren’t willing to risk. To avoid dealing with the issue, meeting schedulers and participants will feel a more pressing need to show up on time, and the company will begin seeing more punctual start times across the board.

Punctuality not only pays off financially for a company, but pays off in a big way when it comes to a healthy company culture. Don’t believe us? Just ask one of our current clients.

Meeting Times Made Visible

In addition to curbing late-start meetings, conference room scheduling displays act as a positive culture protector by simply being visible. Having the meeting room schedule show outside each conference room allows everyone who passes by to see the schedule and assess whether it is being upheld.

This helps eliminate room poaching, meetings that run over, and “just in case” room scheduling. EventBoard helps hold individuals accountable to the system without forcing those in managerial positions to play “office police.”

This creates a positive company culture by working to eliminate room scheduling miscommunication, wasted time, and uncomfortable employee interactions.

At EventBoard, we're focused on building a platform that enables an organization's people, places and technology to work better together, and empowers employees to be more productive and efficient. After all, companies are human, made up of unique people who come together for a common goal.

So let's work together to make sure that company culture is cultivated and protected to accomplish those critical organizational goals – goals that are accomplished one meeting at a time.

Want to learn more about solving meeting scheduling problems? Download our ebook, 5 Valuable Tips to Simplify How You Schedule Meetings.

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