December 2nd, 2020

Related Guide

5 Workplace Technology Trends For the Post-Pandemic Era

Trying to keep your remote workforce connected and engaged has become a full-time job this year. It’s a challenge that will continue even after employees return to the office. Fortunately, you don’t have to do it alone.

Here are six HR technology integrations to improve the workplace experience and make the transition easier.

6 essential HR technology integrations for 2021

1. Active Directory and visitor management software

When employees come back to the workplace, they’ll be eager to collaborate with clients and colleagues. At the same time, all the updates you’ve made to adhere to new safety guidelines mean even familiar faces will be returning to a somewhat unfamiliar environment. That means your visitor experience is more important than ever.

When guests arrive, they don’t want to wait in a crowded lobby. They want to be greeted by someone they know as soon as possible. With a visitor management system that integrates with Active Directory, they can sign in within seconds and select their host from a pre-populated list of your employees.

You can also use our visitor management solutions to make health screenings easier. Employees or visitors can simply fill out a short questionnaire upon arrival to help minimize the risk of exposing your workforce to COVID-19.

2. Calendar integrations with room scheduling software

Collaboration requires space — and few things are more frustrating for an employee's workplace experience than driving to the office only to discover the meeting room they thought they reserved is taken.

Unfortunately, it’s an all-too-common scenario if your teams are relying on Gmail or Outlook calendars. Common calendar applications have two big flaws.

First, they allow double-booking, which creates confusion.

Second, they are unable to spot unused reservations that make rooms appear unavailable when they’re sitting empty. An employee may have reserved a room for a recurring project meeting months ago, yet the room still appears to be booked long after the project has ended.

Room scheduling software eliminates these problems by allowing only one person to reserve a room at a time. All reserved rooms will appear on your company’s shared calendar so there won’t be any doubt about whether they’re available.

And if the person fails to check in within a set period of time (say 15 minutes), the meeting room will become available again within your room reservation system.

3. SAML user management integrations

Onboarding new employees is time-consuming, especially when you use a dozen different workplace technologies. You need to add each new person to every workplace software your company uses, ask them to create a new password, and hope they remember it the next day.

Fortunately, there’s a much easier way to manage secure sign-on through a single log-in. With SAML integrations, you can simply add employees to one account (such as Office 365 or Google), and they will be automatically logged into other platforms you use in your workplace.

If you use Teem’s workplace software, that includes room scheduling software and your visitor management system.

This allows employees to reserve rooms or book desks instantly and securely, without having to remember yet another password.

And if an employee leaves your company, removing them from the various technologies you use is much easier.

4. A mobile app

While room scheduling displays and touchscreens still have a place in your office, mobile technology is becoming increasingly popular. Employees like the fact that it’s accessible anywhere and allows them to avoid touching shared surfaces.

Finding a place to work and reserving it is as easy as using their favorite smartphone app.

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5. Slack

Slack is the collaboration channel of choice for many organizations, especially during these times of working remotely.

Your workforce is already using it outside the office, so why not connect it to their in-office experiences? Teem’s visitor management system includes a Slack integration that notifies employees when they have a visitor so they can greet them right away.

6. Employee survey integrations

Your employees have a lot on their minds these days. Whether you’ve reopened your office or you’re creating a return-to-work plan for the coming year, it’s important to check in with your workforce frequently to see how they’re feeling about all the changes.

For instance:

  • How productive do they feel while working from home?
  • What would make them more productive?
  • How easily are they able to communicate with team members?
  • How quickly can they get tech support or resources when they need them?
  • How often do they anticipate working in the office once you’ve reopened?
  • What are their top concerns about returning to the office?
  • To what extent do they feel their contributions have an impact on your company?
  • How often do they feel lonely?
  • What would help them feel more connected to their colleagues?

Questions like these can spark discussion between managers and employees, leading to deeper engagement.

Whether you have a simple survey tool like SurveyMonkey or you’re exploring a more in-depth performance management platform like 15Five, it’s a good idea to have this on your list for the coming year.

Engage your workforce with Teem

As your workforce becomes more distributed, it’s becoming more challenging to manage everyone’s needs. The right workplace software can help you simplify things.

Teem’s workplace experience software makes it easy to manage visitors, wellness checks, and desk and room booking. They also come with standard integrations that streamline the user experience for administrators and users, including Active Directory, calendar integrations, and SAML for simple user management.

It also includes a mobile app employees can use to reserve rooms or desks in advance or at a moment’s notice.

And with Teem’s new Return-to-Work Starter Kit, it’s never been easier or more affordable to implement.

Get started today.

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