August 25th, 2021

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As long as the spirit of collaboration remains an important part of company culture, employees will need a place to work safely — and also enjoy.

By all indication, flexible and hybrid working is becoming the norm of the post-pandemic workplace as how we think about work — and the workplace — is continuing to take shape. These days, the office is a commodity that can be optimized to give people the best space to collaborate with colleagues, focus on individual projects, or a mixture of the two.

To make the most out of the post-pandemic office, employees will need to know what spaces are available and where their colleagues are sitting. Teem mobile app is introducing new features that help rethink your workplace — and how your workforce uses it.

Offer a new vision of the office

Address the gaps between new needs and old solutions

In a time defined by rapid change and uncertainty, a positive company culture is one of the constants that can help motivate, encourage, and connect employees to the organization and one another. If your pre-pandemic workplace doesn't support those new priorities, it's up to workplace leaders to focus on offering a new vision of the office — one that aligns with the reasons employees still value in-person meetings and office-based work.

Rethink your workplace as a hub where company culture is cultivated, collaboration spurs innovation, and connection is celebrated. When you consider how the employee experience factors into your return to office strategy, employers need to consider the crossover between digital and physical elements impacting the employee experience. 

You need to offer employees a unique experience when they come into the office, something they can't get anywhere else. And you have to balance that with managing costs and optimizing space and resources. To achieve that, consider technology that offers employees more opportunities to engage and interact more easily while giving leaders the ability to analyze their data. Workplace analytics give leaders the ability to collect, evaluate, and analyze their data so they can see trends at a glance, or drill into the root of what's happening so they can understand what's needed more easily.

Understand the current state of employee experience

Executives and employees agree: Collaboration is key

Is the office losing its value? Not according to the majority (68%) of executives surveyed in PwC's US Remote Work Survey who say that in order to maintain company culture, people should come into the office 3+ days a week. According to employers, the physical workplace still has a lot of value for their organization, including enabling effective collaboration, higher productivity, and having space for client meetings.

Employees seemed to agree: After surveying 868 employees, collaborating was ranked as the most important purpose of the physical office in the future, followed by secure access to equipment or documents, and meeting with clients or colleagues.

The draw of the office is the variety of interactions, experiences, and conversations people are exposed to. Rather than being limited by the virtual conversations that employees have grown used to at home, in-person dialogue lets them expand their creativity and drum up collective excitement.

Flexibility is in demand

With COVID-19 and the highly contagious delta variant still a concern, many companies are implementing flexible strategies. There are three common ways of increasing flexibility:

  • Geographic flexibility, such as work-from-home (WFH) and work-from-anywhere (WFA) options
  • Scheduling flexibility, such as flex and hybrid working arrangements
  • Seating flexibility, including activity-based-working (ABW), desk hoteling, and hot desking strategies

The move toward a more flexible, or hybrid workplace means employees need an easy way to reserve spaces and take full advantage of the space they have access to during the workday. 

Types of flexible workplace arrangements with reservable seats

"The great resignation"

Within the next year, 41% of the global workforce said they might not stay with their current employer, according to a Microsoft survey. 

So how can you attract and retain top talent? First, if you're reimagining the physical workspace, make sure the space is designed to support hybrid and flexible workers. One way is with reservable seating, which was mentioned in the previous section. A flexible seating strategy that incorporates an app — such as the Teem mobile app — can help make it easier for your workforce to use the office to its fullest and make managing reservations easier for your team.

Another thing to consider: Your workforce is mobile and their technology needs to be, too. Employee apps and self-service tools offer your workforce the ultimate convenience and flexibility. Modern workplace solutions incorporate mobility and individual preference into their design to give employees access to information, the ability to find their colleagues and workspace, and desk and room booking to manage their workdays from anywhere and at any time.

Supercharge mobility with Teem mobile app

Teem mobile space and people search

After so much time away from the office, how will returning and new employees get to know the new layout of the office?

The Teem mobile app helps your employees streamline their experience, making it easy for people to search for the perfect desk to book based on where it's located in the office, what amenities are included, or where their colleagues are sitting for the day. With Teem's mobile people search feature, employees can search for coworkers by name and see their space reservations so they can quickly reserve space near them.

Then, employees can easily find their way to where they need to go from a map of the floorplan. That helps cut down on the time spent wandering around the office so people have more time to focus on the job at hand.

When searching for a space or for a colleague's space reservations, they can view spaces from the map or a list, apply filters based on their needs, and get quick access to their five most recent searches. It's easy to use, fully-featured, and cuts out wasted time and space by making office-based work simple, convenient, and efficient.

Personal privacy is a major concern these days. Fortunately, the Teem mobile app also allows users to adjust their privacy settings if they would rather not make their location searchable by their colleagues.

Give employees tools that help people work better

Return-to-office plans aren't complete without factoring in how your return will impact employees. If you've reconfigured your floorplans to accommodate safety measures and physical distancing requirements, the workplace might look differently than it did when employees last saw it. It's not uncommon to feel anxious about your first day at a new job. But that anxiety can quickly compound into stress — and a negative experience — if you're confused about where your seat is located or you keep getting lost on your way to your scheduled meetings.

Bring employees back - Teem Blog

Here are three ways your organization can use Teem mobile app in the days to come:

  • Bringing employees back into corporate offices
  • Welcome new hires, contract workers, and employees based in other locations
  • Find colleagues working in the office to book a desk nearby

 

While traditional workplace solutions overlooked many important factors that influence how employees experience their workday, the Teem mobile app makes it easy for employees to thrive in the new work environment and offers a source of simplicity as people return.

Help people settle into a new rhythm that lets them make the most out of the time they spend in the office, working from home, or wherever their work gets done. Get a demo to learn more.

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