Insights: Top 5 Utilized Spaces

EventBoard is all about optimizing the workplace for the culture that exists within it. A part of that process is understanding employee preferences in regards to the workplace. When applied to meeting rooms specifically, that means understanding which rooms are preferred.

To make it easier for you to see which rooms get the most use, we’ve built into our Insights dashboard a simplified list of meeting rooms and their recent utilization.

Here’s how it works:

• Log in to your EventBoard account and navigate to the Insights section of the menu. Once you’re in the Places section, click on Room Utilization. (You must be logged in to access this page.)
• Look for the section called “What Are The Top 5 Utilized Spaces?” That list will show you the top 5 utilized rooms for whatever location you are viewing. For example, if you’re viewing your New York – Flat Iron Campus, then that list will show the top 5 rooms for that campus.
• You can change your location by choosing from the location title pulldown at the top. Mine looks like this: 
• Download full list: That’s right! You have the option to download the entire list of rooms, with their utilization metrics for the past 30 days. This list is specific to the location you are viewing, so if you want to only download the list of rooms in your Market Street building, then change your view to Market Street building before downloading.

With this list in hand, you can then compare the different attributes of each room to learn what drives that high demand. Does the most utilized room (or rooms) have certain technology, like a videoconferencing system? Or maybe it has nicer furniture or better lighting.

Once you have an idea of what might be causing the room to be used more, you can check with your employees to validate those assumptions, then implement the furniture arrangement or type of technology – or whatever it may be – in the rest of your conference rooms. Spread the love.

That way, your teams can be more productive because they don’t feel like they have to delay a meeting until their favorite room is available.

So go check it out. This is a highly requested feature from our existing customers, and it’s now available.

– dal

Dal Adamson recently started heading up product for our data team. He and the rest of our data nerds are focused on improving EventBoard’s Insights platform and solving problems with workplace data.