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Meeting Room & Workplace Analytics

Get Rid of the Guesswork With Analytics and Insights

Workplace & Workforce Analytics and Insights

Smart companies don’t guess when making important decisions.

Consistently making workspace decisions without relevant data as to what is and isn’t working can be a business killer. End the guesswork with meeting and workplace analytics by Teem. Based on your employees’ interactions with our tools, Teem pulls meeting analytics data like room utilization, number of meetings plus attendees, etc. as graphs and charts. Get real-time insights about how your people, places and technology interact.

Workspace and Facilities Optimization

It’s the equivalent of “be the best you can be” – for your office space. Our workplace analytics help you discover exactly how workspace is being used. Find out which meeting rooms are most popular and which are underutilized. Get recommendations about how many conference rooms your company actually needs, so you can figure out how to match supply with demand.


Meeting Productivity Benchmarks

Goals to optimize meeting rooms can be next to impossible to quantify, but it gets a lot easier when you can see exactly what you’re dealing with. Teem can help. Our workplace analytics that provide valuable insights to show you how meetings are impacting your company and coworkers. After all, up to 15% of an organization’s time is spent in meetings. It’s in everyone’s best interest to review the meeting analytics to ensure that time is well spent.


Lobby Visitor Stats

Would you invest heavily in renovating your side-entrance lobby if you knew for a fact it was mostly used for deliveries? Probably not. If it’s used primarily by job candidates and clients, on the other hand, a renovation is probably money well spent. If your organization has implemented our LobbyConnect product for visitor management, you can review related workspace analytics to quickly find out how many and what types of visitors frequent each of your lobbies, so you can make better decisions about lobby management and related processes.


Intelligent Insights From Your Smart Office

If your office is part of the Internet of Things, you’re already on the way to taking your workplace to the next level. Now step it up another notch by integrating your beacons and sensors with Teem, so your insights dashboard can include that valuable data from our room utilization software, like whether or not rooms with meetings scheduled in them actually end up being occupied.


Webhooks and APIs

Our solution offers robust workplace analytics and insights that you won’t find elsewhere. We know that you want all your data in one easily accessible place, so with our webhooks and API you’re able to export your data and combine it with whatever other platforms and systems you’re already using.


Recommendations to Help Your
Office Improve

One of the biggest problems with the big data movement is that data, in and of itself, does not drive change. It takes analysis and action to make strides toward productivity or workspace optimization. That’s why the charts and graphs based on your company’s specific data are accompanied by specific recommendations for key insights: actions you can take to help your company improve.


Workspace Analytics and Insights for All

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Room Utilization

Maxed out meeting rooms

Facilities managers often hear coworkers complain that the conference rooms are “always full.” That’s rarely the case. We find that businesses typically see high traffic to meeting rooms between 10 a.m. and 3:30 p.m. If your utilization rates are high during those peak times, it’s likely that there isn’t enough available space to meet demand. With information like this at your fingertips, you’ll be able to make smart decisions about space expansion or repurposing, or at least advise your staff to spread out their meeting times.

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Meeting Cancellations

Proactive or reactive cancellation

Meetings get canceled. It’s a fact of life. But a lot of people don’t realize that examining how they’re canceled can help reveal inefficiencies around the office. When meetings are canceled in advance, it gives people an opportunity to reallocate their time. The same is true for the meeting rooms that were scheduled. So it can make a big difference when you find out that most of your company’s meetings are being canceled because no one showed up.

Recapture Rate

Don’t waste space

Our recapture rate insight is a good representation of which rooms are your employees’ favorite (or least favorite). Rooms with high recapture rates are re-booked as soon as employees notice they’re available again – if a previously scheduled meeting has been canceled, for example. For those with lower recapture rates, you can dig into why and fix the problem so that you’re not wasting space by having empty meeting rooms.

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Zombie Meetings

Reduce fake utilization

Bet you didn’t even know that you’ve got a zombie problem in the office. Zombie meetings are recurring events that no one even attends, often scheduled by former employees or others who have forgotten all about them. Zombie meetings are a big reason that rooms sit empty while your shared calendar shows they’re being used. Our platform helps you banish zombie meetings, and insights will help you track how much calendar time is freed up as a result.

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Meeting Duration

Meeting length matters

More and more companies are paying attention to how much time they spend in meetings. Find out whether most meetings at your organization are 15 minutes or less, or whether 30-60 minute sessions are more common. You can even break it down by location, to identify trends. See if your sales office in Austin tends toward longer meetings, while your finance team in Chicago favors quick stand-ups. Although there’s no universal “right” meeting duration, finding out what’s most efficient for different groups can lead to more productive meetings in the long run.

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Meeting Participants

Collaboration central

Take a closer look at how much of your workforce spends time in meetings, and how often they meet. If your company culture values collaboration but your metrics show that not many of your employees are attending meetings, there may be a disconnect that needs addressing. On the other hand, if you have too many people participating in meetings, it hurts efficiency. Watching this metric can help your company find just the right balance.

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Meeting Size

If the room fits

Not all meeting rooms are created equal. Some can accommodate larger meetings, whereas others only fit small groups comfortably, or maybe even just a couple people. By comparing your company’s typical meeting size to the seating capacity of the available rooms, you can rearrange to make the best use of the space. If the typical meeting size is six people but most of your rooms seat only four, it might be time to get rid of those big armchairs and replace them with a narrow table and six regular office chairs.

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Quantify the visitor experience

If you know what types of visitors (deliveries, job candidates, clients) frequent each of your lobbies, you can make better decisions about lobby space management and related processes, like whether or not to have a full-time front desk person. Our platform makes it easy to view visitor data, whether you want to dig down for location-specific details or to look at an overview.

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Meetings Scheduled in Advance

Planners or procrastinators

Determine if your company culture is all about the last-minute scramble, or if you’re planners with agenda-based meetings. Both approaches have pros and cons. Because of a lack of preparation, last-minute meetings can be inefficient and frustrating for employees. But too many meetings planned far in advance can mean that your organization runs the risks of “meeting just to meet.”

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Resource Popularity

Avoid unreliable room technology

Apple TV or Chromecast? Phone or no phone? If your IT team struggles to decide what tech to install in your conference rooms, you can make their lives a whole lot easier with this insight. Based on our work requests feature that lets end users report problems with meeting room equipment, right from the EventBoard room display, this data reveals the reliability and popularity of different types of conference room tech.

Tech Specs

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Your Data Stays Secure

Teem is fiercely dedicated to keeping our customers’ data safe and secure. Our staff includes a CISSP-certified team member who monitors and audits our security 24/7. We have quarterly vulnerability assessments on all network infrastructure, and yearly pen tests against all web applications.

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Up-to-the-Minute Insights

Because our insights are driven by your employees’ use of our meeting and visitor management tools, every time they use one of those applications your data gets updated to reflect the latest activity.

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Filter or Compare by Location

Many of our customers find that different campuses, buildings or even floors have significantly different usage patterns. Filter by location to see insights specific to any level of your organization.

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Choose What You Measure

You can fine-tune your data by adjusting the settings for the Teem meeting tools that your company uses. Want more insight into visitors? Set up granular visitor types for LobbyConnect. Want to track recapture rate for rooms? Turn on EventBoard’s conference room display check-in feature.

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Attractive Charts and Graphs

Workspace analytics in the form of charts, graphs and histograms in the insights section are clean and efficient at communicating the essentials. Share them with your colleagues in presentations and email updates so that everyone can get behind suggested improvements.

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Review Trends Over Time

Filter your meeting analytics and data by different timeframes to get a sense of how your company’s behavior and workspace optimization is improving over time.

You Should See It in Action

Set up a demo to find out why successful companies like Airbnb, MGM Grand, Mozilla and Slack are using Teem’s meeting tools and workplace analytics to improve how their people, places and technology work together.